Team fundraisers are allowed to help offset team expenses. The information below applies any time that the CRYSC name, and/or the club’s tax identification number, is used. Team fundraisers should be offered to all players on a team but players are not required to participate. Examples of fundraising activities include Chipotle/Chick-fil-a promotions, food sales, and car washes. Team Treasurers should notify the regional manager any time that the club’s name or tax identification number is required. Due to contractual terms, the CRYSC logo should not be printed on shirts, hats, etc for team fundraisers. All funds raised through team fundraising should be run through the team account and used to pay for allowable CRYSC soccer expenses as listed below.
Grocery Rebates & Scrip Fundraising
CRYSC participates in the grocery rebate programs offered by King Soopers and Safeway, and the gift card program offered by Great Lakes Scrips Center. Inquiries can be directed to the club’s contracted rebate coordinator at firstname.lastname@example.org
Provided registration fees are paid in full, Team Treasurers will receive a check from the club’s contracted rebate coordinator with a statement showing how much money should be allocated to a player’s account. These funds should stay in the team account to help offset team expenses. Please be sure rebate checks are deposited as soon as possible, as checks expire after 90 days.
- No longer will you need to reload gift cards to earn for the player accounts – all members need to do is link their King Soopers loyalty reward card to our organization and shop with King Soopers just like you always do!
- Members register their SooperCards online at KingSoopers.com/community rewards using our organization’s name (CO. Rapids Youth Soccer Club) or number (YS086). Once you have registered your King Soopers loyalty reward card, email email@example.com with the following information so your player will be linked:
- Account name to whom the card is registered
- 12 digit King Soopers loyalty reward card number and Alt ID
- Player’s name(s) and team
- Best contact phone number AND email address
- Every time you shop for groceries and swipe your SooperCard (or enter Alt ID), you earn a rebate. The amounts of individual rebates are based on the percentage of our organization’s spending as it relates to the total spending of all participating King Soopers Community Rewards organizations. Rebate checks are received and funds distributed on a quarterly basis, as opposed to monthly as in the past.
- There are specific items not included in the rebate program: alcohol, tobacco products, government-assisted pharmacy expenses, postage stamps, Kroger Co. Family of Stores Gift Cards, Green Dot reloadable products, MoneyPaks, 1-2-3 Rewards Reloadable Visa Prepaid Debit Card, Recharge Cards, American Express Variable Load Gift Cards, Visa Variable Load Gift Cards, MasterCard Variable Load Gift Cards, bottle deposits, lottery and promotional tickets, money orders, Western Union, fuel and sales tax are excluded from eligible purchases.
- Safeway cards must be ordered through firstname.lastname@example.org with your team name, player’s name(s), and the number of cards requested.
- Safeway cards are sold and loaded with $5 for each. You can reload cards with whatever value you choose. You do need to load the Safeway card in a separate transaction prior to purchasing any items.
- A 5% rebate is earned every time the card is reloaded; 4% of every card is credited to the player’s team account balance and 1% goes to the club to cover administration. Approximately once a month, rebate checks will be received from Safeway. Player accounts will be credited with the amount of rebate earned.
- Rebates can also be earned through the Scrip fundraising program, which allows families to purchase gift cards (physical or e-cards) at a variety of retailers. For a list of participating retailers, visit www.shopwithscrip.com.
- To set up your Scrip fundraising account, please email email@example.com. Families will need a code specific to our club in order to receive rebates.
CRYSC offers members the opportunity to work at one of two bingo halls to help offset team related soccer expenses. CRYSC is allowed to conduct bingo sessions due to our non-profit status with the IRS and operates under four separate licenses. Any money earned from bingo can only be used for expenses in the support of the nonprofit. Bingo workers should NOT rely on fundraising money being available prior to payment due dates. It is up to each family to pay the required team and registration fees on time.
CRYSC hosts multiple bingo sessions throughout the week. Details regarding the location of the Bingo halls, session times and details on who to contact to sign up are located on our website.
Bingo checks are sent to team treasurers on the 15th of each month (or the following Monday) from the CRYSC Central office. The checks represent amounts earned for bingo session worked in the previous month.
All funds raised through bingo should be kept in the team account and used to pay for or to reimburse families for, allowable soccer expenses as listed below.
Bingo takes place at Barry’s Bingo and Turn Bingo listed on the map below.
The Colorado Rockies will provide opportunities to CRYSC members to offset team costs. During the fall baseball season, members over the age of 16 will be permitted to work in retail and 18 year-olds will be able to work for concessions. Opening day is Friday, April 5th with training available prior to the season for preparation of volunteers. Workers will receive $70 per person per game with $14 meal vouchers that can be used for concessions. Most volunteers will be utilized in the Pro-Shop with others being utilized by the concessions team. Positions include cashiers, greeters, line-control, and floor associates. Staff is able to create a schedule to accommodate individuals who want to work together.
Using Fundraising Money
Funds raised through club fundraising programs are credited at the team level on a tax-free basis. This includes fundraising related to Bingo, Grocery Rebates, Scrips and team fundraisers. Therefore, money cannot be paid directly to families. All money must run through the team bank accounts.
Money earned from club fundraising can be used for the following items.
- CRYSC Registration Fees
- CRYSC Camp Fees
- Sanctioned Tournament Fees
- Chaperone Travel Expense
- CRYSC Coach Travel Expenses
- CRYSC Uniforms
- CRYSC Team Fees – e.g., indoor space, referees, etc.
*Parent travel is only reimbursable if the parent is serving as the Team Chaperone.
When possible, the team treasurer should allocate money directly from a player account to cover allowable expenses. However, families are allowed to provide original receipts to treasurers and ask for reimbursement of CRYSC related soccer expenses listed above. Treasurers should keep these receipts as part of the team files. CRYSC reserves the right to audit these receipts upon request. It is also important to note that if a player leaves the club for any reason, money raised through team fundraising that remains in the player’s account, and is not reimbursed based on the criteria above, will stay with the club.