Winter Showcase | 16U-19U | DEC ’23

Welcome to all College Coaches!

We look forward to hosting you at our event. We are excited to provide your schools the opportunity to recruit players playing in our event from MLS Next, ECNL, E64, DPL, GAL, CSA State Championships, and top CSA league competitions. Our pool of players looks forward to interacting with you all and showing off their talents!

Step 1: Register Your Attendance For Teams to See!

• To register your attendance for the Winter Showcase, click the link below!
• CLICK HERE TO REGISTER – Link Coming Soon!

Step 2: Reach Out to Anthony Presnell & Have a Chat!

• Reach out to CRYSC College Placement Anthony Presnell to chat about your attendance!  ([email protected])
• You can ask questions about hotel accommodations, coach’s food stipends, weekend schedule, and more.
• To set up your own hotel accommodations, reach out to Michael McGill at Traveling Teams! (Contact info located in the “Lodging” tab)
• Coaches traveling alone will be asked to pair with another coach and have 2 coaches per room unless otherwise requested.

Step 3: Make Sure Your EventBeacon Profile Is Set Up/Up-To-Date!

• We will be using SportsRecruits & EventBeacon for our event!
• All players, teams, event locations, and game schedules will be available in the EventBeacon app
• We will NOT have paper books, so please download the app on your phone!
• Click the links below to download the EventBeacon App!
  • CLICK FOR IPHONE DOWNLOAD
  • CLICK FOR ANDROID DOWNLOAD

SportsRecruits: Getting Recruited Starts Here!

Build your free student-athlete profile, find schools that are a good fit for you, and connect with college coaches! SportsRecruits puts you in control of the recruiting process. Our event will provide FREE SportsRecruits profiles for all players in our event. Please follow the instructions below to ensure all players are in the system and can be seen by the coaches who attend the event.

Coach’s Actions for The Players:

• Step 1: Coaches – Download the template spreadsheet linked below!
  • Click HERE to download a template spreadsheet!
  • This is a CSV. It will open on Microsoft Excel easily.
  • If you use Google Sheets, make sure to change the file to .XLSX to edit.
  • Once you have it completed, save it as a .CSV file again & upload it to EventBeacon as a .CSV file.
• Step 2: Once downloaded, Fill out the information required. Required vs. Optional is indicated below: 
  • Required Information:
    • First Name, Last Name, Gender, Email, Grad Year, Event Team Name, Position, Jersey Number, Guardian1 First Name, Guardian1 Last Name, Guardian1 Email, Guardian1 Phone
  • Optional Information:
    • Guardian 2 First Name, Guardian 2 Last Name, Guardian 2 Email, Guardian 2 Phone, High School, Club Name, Phone Number, Birthday, Address 1, Address 2, City, State, Zip, GPA (Unrestricted), ACT, SAT Total Math Verbal Writing, SAT Math, SAT Verbal, SAT Writing, Committed, Instagram Handle, Twitter Handle
• Step 3: Once the spreadsheet is completed, upload the spreadsheet into the EventBeacon links below!
  • Boys – Team Roster Upload Link (EventBeacon) – Link Coming Soon!
  • Girls – Team Roster Upload Link (EventBeacon) – Link Coming Soon!
• Step 4: Follow up with players to ensure they have gotten their SportsRecruit Setup link and have completed the final profile-building steps.

Player Actions for Their Own Profiles:

• Once your coach submits the roster spreadsheet, if you don’t have an account, you will get a “Profile Set Up” email from SportsRecruits.
• Click the link in the email and complete the rest of your profile.
• The more details you have filled out/added, the more beneficial to you!
• All players should go through and favorite all schools they are interested in to ensure those schools know!

Benefits of Using SportsRecruits:

• Coaches can search your profile from anywhere across the country.
• Players’ ability to notify schools they are interested in connects the player & right school quickly!
• Coaches can look up players by number, name, team name, etc., on the sidelines during our event.

Roster Verification Process

Documentation Needed for Roster Verification:

• These are the documents you will need to upload into GotSport for verification:
  • Player ID Cards PDF (If your roster does NOT have pictures)
    • All teams who’s roster does NOT have pictures must submit Player ID cards as a PDF.
  • Medical Forms PDF
  • Guest Player Form PDF (*If needed*)
• Roster and Player ID PDFs will be accessible in the system that your club uses. For most teams, it will be one of the 3 systems below. Contact your Club Administrator to get these documents! 
  • SportsConnect 
  • PlayMetrics 
  • GotSport
• Download a PDF of both the Rosters AND your Player ID cards from your system. Please contact your club if you are having trouble locating these forms in your respective system!

Documentation Uploading & Approval Process:

1. Upload Your PDF Documents into your GotSport Registration.
   • This includes medical forms for all teams & Player ID cards only If your roster in GotSport does NOT have pictures.
   • Click HERE to watch – “How to Upload Your PDFs After Registering”
2. Build your Roster in the GotSport Roster Builder.
   • Click HERE to watch – “How to Build Your Team Roster in GotSport”
3. Wait For Your Approved Roster to Be Approved & Emailed to you!
   • Once you have built or uploaded a roster, Tournament Staff will approve rosters. 
   • Once verified, it will be given an “Official Stamp of Approval” and emailed to your team’s coach, manager, and other staff listed.
4. Print FOUR (4) Copies of the Official Approved Roster for Check-In onsite.
   • Before your first match, you must check in at the “Check-In Tent” at your facility where you will play your first game.
   • You will need to show proof of access to all forms via electronic access (PDFS in Google Drive, Via email, etc.)
     • PDF of your Roster
     • ID Cards (If roster does not have pictures), Med Forms, & Guest Forms
     • Save PDF files to your phone! (Google Drive, Apple Files Drive, Etc.)

Roster Approval Timeline

• PDF Uploads will be due NO LATER than Thursday, November 16th, 2023.
• Verified rosters will be emailed to all teams NO LATER than Monday, November 20th, 2023. 

Schedule & Facility Information

Estimated Daily Schedule Times:

• Thursday, November 30th, 2023 (In-State & Local Teams Only!)
  • First Kickoff Time: 5:30 PM
  • Games Completed By: 9:00 PM
• Friday, December 1st, 2023 (All Teams Required!)
  • First Kickoff Time: 5:30 PM
  • Games Completed By: 9:00 PM
• Saturday, December 2nd, 2023
  • First Kickoff Time: 9:00 AM
  • Games Completed By: 5:30 PM
• Sunday, December 3rd, 2023
  • First Kickoff Time: 9:00 AM
  • Games Completed By: 4:30 PM

Out-of-State Team Travel Requirements:

• All out-of-state teams will play their first match on Friday evening.
• We require all traveling teams to arrive in Colorado prior to 4:00 PM on Friday.

Tournament Facilities:

• Future Legends Complex – Windsor, CO

Weather, External Conditions, and Cancellations

Regardless of weather conditions (unless for safety reasons), players and coaches must be on the field at the scheduled time, ready to play. The Tournament Director has the authority to reduce the length of matches due to weather conditions before the start of a match; all such matches will be considered official. The Tournament Director may also reschedule (time and location) a match before it begins. Only referees or the Site Director can suspend a match already started due to weather conditions. All matches that reach halftime will be considered final per the Tournament Director. i.e. 1 second into 2nd half and the home team leads 1:0, lighting strikes, game is considered over. 

Severe Weather in Area:

• Should a storm begin to threaten the event, state-of-the-art radar will be used to determine the distance of the storm and any strikes of lightning that may be within a 10-mile radius. 
• Should there be a lightning strike within said 10-mile radius, games will be temporarily stopped and teams must return to their cars. 
• A “Waiting Time” of 30 minutes without a strike of lightning must be observed before the teams can safely return to the facility. 
• If the “Waiting Time” exceeds 60 minutes, games will be ended at their time of stoppage if more than 60% of the game has been completed. 
• If less than 60% of the game has been completed, the Tournament Director has authority to reschedule the game to a new time or cancel the game and award points based on a points averaging scale. 

Cancellation Refund Agreement:

• For a tournament in progress (dates of planned event), in the event of rain, snow or acts of God, the tournament director reserves the right to reduce game times and numbers of games.
• Refund Structure is as follows:
  • 100% refund – if the tournament is canceled in its entirety due to COVID-19. 
  • 80% refund – if the event is canceled entirely due to weather, or any other external forces. 
  • 60% refund – If only 1 game is played of the 3 guaranteed games. 
  • 30% refund – If only 2 games are played of the 3 guaranteed games. 
• No refund is given if:
  • A team withdraws within 30 days prior to the tournament.
  • a team decides to forfeit a game, giving them less than the guaranteed minimum of played games. 
  • The team withdraws to play in another tournament.

Colorado Air Quality Monitoring:

• Due to the danger of forest fires, referee assignors on site will monitor the air pollution levels if necessary. 
• Should levels rise to 125, referees will instill water breaks and staff will actively monitor the Air Quality situation.
• Should levels rise to 150 or higher, games may be shortened by up to 10 minutes per half. 
• Should levels rise to 200 or higher, games will be canceled on the spot and attempted to be rescheduled.

We are partners with Traveling Teams!

TRAVELING TEAMS is pleased to partner with Colorado Rapids Youth Soccer Club to provide trusted hospitality services for the Colorado Rapids Tournament Series. For over 20 years, TRAVELING TEAMS has proudly served youth sports as the nation’s leading event housing partner.

*ALL TEAMS IN NEED OF HOSPITALITY BOOKINGS MUST USE TRAVELING TEAM SERVICES* 

Benefits of Booking Though Traveling Teams

• Competitive hotel rates with price ranges that can satisfy all participants and families alike.
• All members of a team will remain together in close proximity to the venue.
• We seek to provide hotels that cater to teams including complimentary breakfast and other amenities.
• A dedicated Team Travel Coordinator as well as a full-service call center is provided to handle all of your booking necessities.
• Ability to work with hotels in unfortunate event cancellation situations due to weather.

For questions, please reach out to our good friend Michael McGill at Traveling Teams through the contact information below:

Michael McGill – Senior Account Manager

Work: (866) 468-3268 x8884

Mobile: (248) 513-2912

Fax: (800) 920-7023

Email: [email protected]

*National Referee Shortage*

All events, leagues, and organizations across the country are experiencing a shortage of referees. Please understand that our club is doing everything in its possible power to support our local referee association and ensure quality officials are at our events.

Want a “better” referee? Sign up for classes, study hard, and YOU can be the change!

**Under NO circumstances are spectators, coaches, or players allowed to verbally or physically abuse referees. This shortage does have a direct correlation to the poor treatment of youth soccer referees across the US. Any unacceptable behavior will result in your removal from our facilities.**

CSA Referee Administration

• Esse Baharmast – Director of Referees
• Deanna Duncan-Allen – Administrative Registrar

Colorado Referee Committee:

• Neal Fausset, State Referee Administrator / State Youth Referee Administrator
• Denise Duran, State Director of Instruction
• Younes Marrakchi, State Director of Assignment
• Eric Bryan, State Director of Assessment

Referee Disciplinary Committee:

• J. Kirk McGill
• Megan McCain
• Tom Widera
• [email protected]

REGISTER & START YOUR U.S. SOCCER CERTIFICATION TODAY!

Download these PDFs as a reference to understand the online coursework:

Instructions for Referee Candidates under age 18

Instructions for Referee Candidates age 18 and over

Have problems with your course? Check out this FAQ:

https://ussoccerfederation.force.com/lcsupport/s/article/Progress-Saving-Issue

GotSport recently launched their new software and over the past year have made a number of new upgrades to their GotSport 2.0 System. If you need help, please go to the link below and search for a help article!

In the button above you will find articles that can assist you with…

1. Building Your Roster

2. Adding Guest/Club Pass Players

3. How to Upload Documents

4. How to Update Your Profile

…Any many, many more of your easily-answered questions! You are just a few clicks away from the help you need! 

If you still need assistance, please feel free to choose between the options below:

1. Submit a Support Request on GotSport by clicking the BLUE “SUPPORT” Button on the GotSport website.

2. Contact us directly through email by CLICKING HERE!