Rocky Mtn. Fall Championships | NOVEMBER

General Event Details & Critical Event Timeline

Teams should register and play according to the 2022 Fall season. We will follow US Soccer’s Age Group Guidelines based on birth year. Gold Divisions will comprise the highest level of teams registered. You should register your team according to the below hierarchy: 

• ELITE Division – Pre-ECNL, Junior Academy & Equivalent Development League
• SELECT Division – CSA FRL Premier & Top Gold teams
• PREMIER Division – CSA FRL Gold & Top Silver teams
• CSA FRL Bronze teams CAN apply but are not guaranteed acceptance. Teams will only be accepted if;
  • The proper level of competition is available (I.e other Bronze teams have applied) or;
  • We do not reach our maximum capacity of 120 teams, thus allowing us to accept all applicants. 

Early Bird Registration & Registration Deadlines:

• FINAL Registration Deadline will close on October 20th, 2023 
  • Teams waitlisted will be notified no later than October 20th, 2023 of their acceptance into the event.

Acceptance Process:

• Acceptances have begun!
• If your team is traveling for this event, please reach out directly to check the status of your application.
• We can accept teams early who are traveling to allow for ample time to reserve accommodations. 

Payment Process:

• Payment is NOT processed when you submit your application!
• Payment invoices will be sent to all teams after registration closes on October 20th, 2023.
• All payments MUST be completed before November 2nd, 2023.
• Payment Methods Accepted:
  • Credit Card & Debit Card
  • Check Payment: Clubs with 5+ teams registered may request this option.
  • * Payment by check will NOT be accepted otherwise! *

Bracketing Information:

• As teams apply they are ranked in each age group based on:
  1. The difficulty of your League Schedule (What division you are in)
  2. Most recent League Standings & Records (How well you did in that league)
  3. Future team placement by CSA (If CSA is moving you up or down)
  4. League Goal Differential (Helps differentiate teams in similar league standing)
  5. Questions answered within our Application Process
• Once rankings are complete, teams are then seeded in groups based on their rankings in a “Snake” placement order.
  • 6-Team Group Example: Group A = 1, 4, & 5 | Group B = 2, 3, & 6
  • 8-Team Group Example: Group A = 1, 4, 5, & 8 | Group B = 2, 3, 6, & 7
• This is a standard ranking procedure used at top youth sports events across the country.

Schedule Information:

• Schedules will be released to teams on October 28th, 2023.
• If you have any special requests, please be sure to provide details in your registration questions! We will do our best to accommodate, but we can not make any guarantees.
• Example:  “Our team is driving from Vail; please do not schedule us later than 5 PM and earlier than 9 AM”

Expected Locations for Teams:

• ALL GAMES will be played at Gates North & South Complexes (Grass)

Projected Times of Games:

• Saturday, November 11th, 2023:
  • All ages, all day from 8:00 AM to 4:45 PM
• Sunday, November 12th, 2023:
  • All ages, all day from 8:00 AM to 4:45 PM

Teams Traveling From Out of State or Far Distances:

• Friday should be used as a travel day to allow teams traveling to arrive in Denver, Colorado.
• THERE ARE NO GAMES ON FRIDAY! 
• ALL TEAMS staying in hotels must use Traveling Team services to assist their stay in Colorado. Contact info can be found in the “Lodging” tab above.

Roster Verification Information

Team managers, administrators, and tournament staff: Please follow the guidelines below to certify rosters and check teams!

*Rapids South, Central, and Castle Rock teams*  – Club Admins will complete your roster verification process. You WILL still need to Check-In on-site!

ALL ROSTERS MUST BE BUILT IN GOTSPORT NO LATER THAN NOVEMBER 3RD, 2023!

Documentation Needed for Roster Verification:

You will need to upload documents into GotSport for verification:

• Event Roster: Build a roster in GotSport’s Roster Builder. (CLICK FOR VIDEO TUTORIAL)
• Picture Roster OR Player ID Cards PDF (If your team is NOT USYS or if your roster does NOT have pictures)
  • All non-USYS or non-CSA teams must submit player ID cards too. 
  • All teams whose roster does NOT have pictures must submit Player ID cards as a PDF.
  • You can also submit a Sportsconnect CSA roster with pictures instead of ID Cards. 
• Medical Forms PDF
  • All non-CRYSC teams must submit medical forms!
  • CRYSC teams DO NOT need to upload forms, as we have yours on file. 
• Guest Player Form PDF (*If needed*) 
  • Must have all info on the form filled out, including CYS number. 
  • If a player is non-USYS, you must attach a Player ID card image.
  • CLICK HERE – GUEST PLAYER FORM

Please contact your club if you have trouble locating these forms in your respective system!

Documentation Uploading & Approval Process

• Complete your tournament registration first!
• Upload Your PDF Documents into your GotSport Registration.
  • Includes: Medical forms, Player ID cards (if needed), and Guest Player forms (if needed).
  • Click HERE to watch – “How to Upload Your PDFs After Registering”
• Build your Event Roster for your team in GotSport’s Roster Builder.
  • All teams must build their roster within the GotSport Roster Builder located within your team’s tournament registration. 
  • You can add and subtract players, coaches, etc., through this system. 
  • *If your roster DOES NOT have pictures, please go into your registration & upload a PDF of either your player cards or your picture CSA roster!
  • Click HERE to watch – “How to Build Your Team Roster in GotSport”
• Wait For An Email Notifying You That Your Roster is Approved.
  • Once you have built your roster, Tournament Staff will compare your uploaded PDF roster to the roster built within GotSport to confirm player eligibility.
  • Rosters were reviewed for:
  • Player Pictures for each player
  • Birthdates align with your team’s age group birth year. 
  • Roster sizes are under the indicated maximum roster size. 
    • 9U-10U = Max of 12 players
• Jersey Numbers: Jersey numbers are NOT required. 
  • If their roster DID NOT have pictures, they would bring player ID cards for verification. 
  • Once verified, it will be emailed to your team’s coach, manager, and other staff listed.
  • When you get a “Roster is Approved” email, you are ready! 
• Prepare your players for a fun weekend!
  • Before your first match, you must check in at the “Check-In Tent” at your facility before you play your first game.
  • Teams will NOT need to print ANY rosters for the event! 
  • You will need to show proof of access to all forms via electronic access (PDF)
  • Save PDF files to your phone! (Google Drive, Apple Files Drive, Etc.)

Roster Approval Timeline:

• Roster must be built & PDFs must be uploaded NO LATER than November 3rd, 2023.

Roster Checks Before Games:

• Referees WILL check the rosters printed on the Game Cards before each match. 
• Referees WILL perform a safety/equipment check-in.
• Referees WILL NOT collect any documents from teams. 
• Referees will inquire with tournament staff if there are any questions regarding player eligibility.

Team Check-In Information:

Team managers, administrators, and tournament staff: Please follow the guidelines below to certify rosters and check teams!

*Rapids South, Central, and Castle Rock teams*  – Club Admins will complete your roster verification process. You WILL still need to Check-In on-site!

Check-In Requirements:

At Check-In, you will need to show electronic documentation (PDF) proof of:

1. Approved Roster (PDF)
2. Official Team Roster (PDF)
3. Medical Forms (PDF)
4. Guest player forms (PDF)

Check-In Process:

• ONE team representative MUST check in 1 hour prior to their first game’s start time.
• The team representative (Coach or Manager) will verbally agree to the roster agreement when you check in, confirming your roster is age-eligible, and any discrepancies in the roster throughout the event will be subject to immediate removal from the event without refund.
• They will sign their name and provide a contact phone number for their team. 

Check-In Expectations:

In no event will a player be allowed to participate who has not been certified by the Rapids Tournament Staff Credentials Committee. Once play has started in the first scheduled game, no players may be added to the roster for the remainder of the tournament.

Tournament officials approve all team rosters and eligible players. Proof of team check-in with the tournament will be visible on the team’s tournament roster.  Referees will review individual player credentials prior to each game. Referees will perform a safety/equipment check-in.  Referees will inquire with tournament staff if there are any questions regarding player eligibility.

Roster Checks Before Games:

• Referees WILL check the rosters printed on the Game Cards before each match. 
• Referees WILL perform a safety/equipment check-in.
• Referees WILL NOT collect any documents from teams. 
• Referees will inquire with tournament staff if there are any questions regarding player eligibility.

Weather, External Conditions, and Cancellations

Regardless of weather conditions (unless for safety reasons), players and coaches must be on the field at the scheduled time, ready to play. The Tournament Director has the authority to reduce the length of matches due to weather conditions before the start of a match; all such matches will be considered official. The Tournament Director may also reschedule (time and location) a match before it begins. Only referees or the Site Director can suspend a match already started due to weather conditions. All matches that reach halftime will be considered final per the Tournament Director. i.e. 1 second into 2nd half and the home team leads 1:0, lighting strikes, the game is considered over. 

Severe Weather in Area:

• Should a storm begin to threaten the event, state-of-the-art radar will be used to determine the distance of the storm and any strikes of lightning that may be within a 10-mile radius. 
• Should there be a lightning strike within said 10-mile radius, games will be temporarily stopped and teams must return to their cars. 
• A “Waiting Time” of 30 minutes without a strike of lightning must be observed before the teams can safely return to the facility. 
• If the “Waiting Time” exceeds 60 minutes, games will be ended at their time of stoppage if more than 60% of the game has been completed. 
• If less than 60% of the game has been completed, the Tournament Director has the authority to reschedule the game to a new time or cancel the game and award points based on a points averaging scale. 

Cancellation Refund Agreement:

• For a tournament in progress (dates of the planned event), in the event of rain, snow or acts of God, the tournament director reserves the right to reduce game times and numbers of games.
• Refund Structure is as follows:
  • 100% refund – if the tournament is canceled in its entirety due to COVID-19. 
  • 80% refund – if the event is canceled entirely due to weather, or any other external forces. 
  • 60% refund – If only 1 game is played of the 3 guaranteed games. 
  • 30% refund – If only 2 games are played of the 3 guaranteed games. 
• No refund is given if:
  • A team withdraws within 30 days prior to the tournament.
  • a team decides to forfeit a game, giving them less than the guaranteed minimum of played games. 
  • The team withdraws to play in another tournament.

Colorado Air Quality Monitoring:

• Due to the danger of forest fires, referee assignors on site will monitor the air pollution levels if necessary. 
• Should levels rise to 125, referees will instill water breaks and staff will actively monitor the Air Quality situation.
• Should levels rise to 150 or higher, games may be shortened by up to 10 minutes per half. 
• Should levels rise to 200 or higher, games will be canceled on the spot and attempted to be rescheduled.

We have partnered with Tournament Housing Services (THS) to handle our housing needs. Teams and families in need of overnight accommodations are encouraged to Stay & Save by booking through our official housing service. THS offers access to exclusive, discounted hotel options conveniently located near the tournament playing sites.  With legendary customer support, THS is certain to deliver a seamless housing experience while you Stay, Play, and Save!

Contact THS with any housing questions:

• Email: [email protected]
• Phone: 908-979-0928
• Toll-Free: 888-536-8326

STAY and SAVE with THS to take advantage of the benefits below and so much more. Here are the 6 major benefits of booking with THS:

• Real-Time Hotel Availability
• Lowest Rate Guarantee
• No Hidden Booking Fees
• Flexible Cancellations & Change Policies
• Team-Friendly Group Block Tools
• Day of Arrival & Post Event Support

CSA Referee Information

Want a “better” referee? Sign up for classes, study hard, and YOU can be the change!

**Under NO circumstances are spectators, coaches, or players allowed to verbally or physically abuse referees. This shortage does have a direct correlation to the poor treatment of youth soccer referees across the US. Any unacceptable behavior will result in your removal from our facilities.**

CSA Referee Administration

• Esse Baharmast – Director of Referees
• Deanna Duncan-Allen – Director of Assignment

Colorado Referee Committee:

• Neal Fausset, State Referee Administrator / State Youth Referee Administrator
• Younes Marrakchi, State Director of Assignment
• Eric Bryan, State Director of Assessment

Referee Disciplinary Committee:

• J. Kirk McGill
• Megan McCain
• Tom Widera
• [email protected]

REGISTER & START YOUR U.S. SOCCER CERTIFICATION TODAY!

Download these PDFs as a reference to understand the online coursework:

Instructions for Referee Candidates under age 18

Instructions for Referee Candidates age 18 and over

Have problems with your course? Check out this FAQ:

https://ussoccerfederation.force.com/lcsupport/s/article/Progress-Saving-Issue